An experienced Legal Office Administrator is sought for a dynamic role in managing day-to-day administrative operations. The ideal candidate will bring a proactive approach to overseeing staff management, HR functions, financial reporting, and operational logistics, ensuring smooth and efficient office operations in the field of claims and risk management.
Key Responsibilities:
- Staff Management: Hire, train, supervise, and evaluate office staff. Coordinate and lead regular staff meetings to align on company goals and operational updates.
- HR and Benefits Administration: Oversee all HR activities, including insurance renewals, enrollments, and labor relations. Manage and implement benefit programs to support staff needs.
- Performance Reviews: Conduct comprehensive annual reviews for staff members to foster growth and maintain high performance.
- Payroll and Retirement Administration: Prepare and submit bi-monthly payroll and retirement contributions in a timely and accurate manner.
- Financial Reporting: Prepare monthly financial reports and collaborate with external CPA for fiscal year-end processes and annual tax filings.
- Contract Negotiation: Negotiate and approve contracts related to leased office equipment and various vendor agreements to optimize budget and service quality.
- Expenditure Oversight: Review and approve office expenditures, ensuring cost-effective solutions and adherence to budget guidelines.
- Operations and Facilities Management: Manage the office environment and day-to-day operations, addressing any facilities-related concerns promptly to maintain a productive workspace.
- Communication Management: Respond to daily emails from leadership and staff regarding payroll, financials, and general administrative inquiries.
Qualifications:
- Proven experience in legal office administration.
- Strong knowledge of HR management, benefits administration, and payroll processing.
- Proficiency in financial reporting and collaboration with CPAs for tax and year-end financials.
- Excellent leadership and interpersonal skills for effective staff supervision and coordination.
- Ability to negotiate contracts and manage vendor relationships.
- Strong organizational skills with attention to detail and problem-solving capabilities.
CAREERXCHNAGE, Inc is an EOE. For additional opportunity, please visit our website at
www.careerxchange.com.
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