An established legal team is seeking a highly skilled Commercial Real Estate Legal Assistant to support attorneys and paralegals in a fast-paced transactional practice. The ideal candidate must have significant experience in commercial real estate (residential-only experience will not be considered) and possess strong organizational, technical, and communication skills.
Key Responsibilities:
- Prepare, review, revise, and proofread a variety of legal documents and correspondence related to commercial real estate transactions
- Create, format, and edit documents, including tracking and redlining changes
- Assist attorneys and paralegals with pre- and post-transaction closings
- Prepare closing binders and organize transaction documentation
- Handle monthly client billing (paper and electronic), including reviewing prebills for accuracy, assisting with timekeeper inquiries, and editing billing narratives
- Maintain and organize both paper and electronic client files
- Assist with conflict checks and the opening and closing of client matters
- Perform administrative tasks such as preparing engagement letters, processing new client/matter reports, scheduling meetings and Zoom calls, filing expense reports, entering attorney time, and managing phones
- Support attorneys with day-to-day operational and administrative needs
Qualifications:
- Minimum of 5+ years of experience in a commercial real estate legal support role (Legal Assistant or Paralegal required; commercial experience is mandatory)
- Advanced proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel
- Experience with Document Management Systems (e.g., iManage or similar platforms)
- Excellent organizational and communication skills
- Ability to manage multiple tasks, meet tight deadlines, and adapt to changing priorities
- Strong analytical and problem-solving abilities
- Demonstrated initiative, sound judgment, and attention to detail
Education:
- Bachelor’s degree and/or Paralegal Certificate preferred
Compensation & Benefits:
- Competitive salary based on experience
- Comprehensive benefits package, including health insurance, retirement plan, and paid time off
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