Administrative Assistant (Hybrid) – Join a High-Impact, Growth-Focused Team
Location: Miami, FL
Schedule: Full-Time | On-Site 3–4 Days Per Week
Are you an organized, detail-oriented, and proactive administrative professional? Do you thrive in fast-paced environments where your contributions directly support business success? If so, this exciting Administrative Assistant role is for you.
We’re seeking a dynamic and driven individual to join a thriving international organization as an Administrative Assistant. This role will be integral to maintaining seamless office operations, supporting financial processes, and ensuring internal systems run like clockwork.
Job Responsibilities
The Administrative Assistant will play a vital role in supporting the day-to-day operations of the office. Key responsibilities include:
Entering and updating financial data in accounting and ERP systems such as QuickBooks Online and Desktop, as well as Visco.
Processing bills, invoices, and account reconciliations.
Maintaining organized digital and physical financial records.
Supporting accounts payable, receivable, and collections.
Assisting in preparing financial reports in accordance with GAAP.
Managing calls, correspondence, schedules, travel arrangements, and office supply inventory.
Safeguarding confidential information, including personnel files.
Providing general administrative assistance to senior leadership, including compiling expense reports.
Qualifications
Bilingual fluency in English and intermediate-to-fluent Spanish is preferred.
Strong experience with QuickBooks (both online and desktop versions) is required.
An associate degree with coursework in accounting or finance is required; a bachelor's degree is preferred.
A minimum of three years of experience in bookkeeping or general accounting.
At least one year of clerical or administrative support experience.
Working knowledge of GAAP and technical accounting principles.
Excellent organizational skills and a keen attention to detail.
Proficiency in Microsoft Word, Excel, and Outlook.
Work Environment
This position is based in Miami, Florida. It requires a hybrid work schedule with in-office presence 3 to 4 days per week.
Why You’ll Love This Opportunity
You’ll work alongside a collaborative team in a company with a strong international presence and 30+ years of industry leadership. This is an excellent opportunity to grow your administrative and financial expertise while contributing to the success of a mission-driven organization committed to excellence and quality.
CAREERXCHANGE® is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
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