Office Administrator
Coral Gables, Florida
Able to work a flexible schedule. Can start as early as 8:30am but flexible to work till 7pm
Starting $65,000
We are seeking a highly organized and proactive Office Administrator to oversee the day-to-day operations of our office. This role is essential to maintaining a smooth and efficient workplace, handling everything from vendor management and utility payments to payroll and bookkeeping. The ideal candidate is detail-oriented, resourceful, and comfortable working independently in a fast-paced environment.
Key Responsibilities
Manage all office purchases, supplies, and vendor relationships
Oversee payments for utilities, office phone, fax line, internet, and other recurring services
Maintain organized records of office expenses and contracts
Ensure the office environment is well-maintained and fully functional
Process payroll using QuickBooks, ensuring accuracy and timeliness
Maintain employee records and handle payroll-related inquiries
Perform routine bookkeeping tasks including accounts payable/receivable, bank reconciliations, and expense tracking
Prepare financial reports and assist with budgeting as needed
Serve as the point of contact for internal staff and external vendors
Support leadership with administrative tasks and special projects
Assist with onboarding new employees and maintaining HR documentation
Qualifications
Proven experience as an Office Administrator, Bookkeeper, or similar role
Proficiency in QuickBooks and Microsoft Office Suite (Excel, Word, Outlook)
Strong understanding of basic accounting principles
Excellent organizational and time-management skills
Ability to handle sensitive information with discretion
Strong communication and problem-solving abilities
Education & Experience
Associate’s or Bachelor’s degree in Business Administration, Accounting, or related field preferred but not required
Minimum 3 years of relevant experience
Excellent English communication skills
CAREERXCHANGE, Inc is an EOE. Please visit our website at
www.careerxchange.com to view other open positions.
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