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CAREERXCHANGE, Inc.
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USD
16
24
HOUR
true
Administrative Assistant
Posted: 04/03/2024
2024-04-03
2024-06-08
Employment Type:
Contract
Industry: Administrative
Job Number: MD378890311
Pay Rate: $16-24 / hour
Job Description
About the Role:
We are on the lookout for an Administrative Assistant who is not only highly organized and detail-oriented but also eager to contribute to the seamless operation of our client’s dynamic team. This pivotal role entails comprehensive support across various departments, ensuring that project-related tasks are executed flawlessly.
About Our Client:
Our client stands at the forefront of delivering exemplary services at competitive prices. With a relentless pursuit of excellence and a keen focus on the finer details, they are dedicated to being industry leaders in providing top-tier service and meticulous attention to every project.Core Responsibilities:
We are on the lookout for an Administrative Assistant who is not only highly organized and detail-oriented but also eager to contribute to the seamless operation of our client’s dynamic team. This pivotal role entails comprehensive support across various departments, ensuring that project-related tasks are executed flawlessly.
About Our Client:
Our client stands at the forefront of delivering exemplary services at competitive prices. With a relentless pursuit of excellence and a keen focus on the finer details, they are dedicated to being industry leaders in providing top-tier service and meticulous attention to every project.Core Responsibilities:
- Craft and dispatch Requests for Quotation (RFQs) to vendors.
- Regularly update the RFQ directory and the 'PO Info' Excel sheet.
- Generate Purchase Orders (POs) within QuickBooks.
- Keep RFQ and PO folders well-organized on the shared drive.
- Ensure continuous updates across all pertinent folders
- Handle Invitations to Bid (ITB) from Estimators or General Contractors (GC).
- Create and maintain bid folders, ensuring all documentation is current.
- Compile and update vendor bid quotes.
- Refresh project pages in the Work Control Document following bid awards.
- Initiate electrical and fire alarm permits as directed by Project Managers or the President.
- Keep track of permit details, including fees and numbers.
- Update project pages in the Work Control Document as needed.
- Collect time sheets from field employees via email weekly.
- Update and relay the Time Sheets document to the Accounting department.
- Print, scan, and save timesheets in the Accounting Folder.
- Systematically organize and file time sheets in a designated binder, ensuring monthly order.
- Verify and record overtime hours accurately.
- A track record in administrative support or project coordination roles is highly desirable.
- Proficient in Microsoft Office Suite, with a strong emphasis on Excel and QuickBooks.
- Exceptional organizational and time management skills.
- A keen eye for detail and a commitment to accuracy.
- Capable of multitasking and prioritizing effectively under tight deadlines.
- Excellent communication skills, both in writing and verbally. (English and Spanish preferred)
- A collaborative team player who can also thrive independently.
- Adaptable and flexible, with the ability to navigate changing priorities and deadlines.
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