Administrative Assistant

Miami (Kendall), FL

Posted: 07/11/2019 Employment Type: Temporary/ Hourly Industry: Administrative & Clerical Job Number: 73296 Pay Rate: $17.50/HR

Excellent opportunity for an Administrative Coordinator at a well known agency in the Miami, FL area. This role will primarily provide administrative support to the IT department. 


Some responsibilities include:

  • Responsible for maintaining calendars, preparing daily schedule and prioritizing meeting requests for SVP
  • Coordinates meetings and assists with any questions or concerns for all of IT. 
  • Assist Administrative Manager with support to CIO, SVP of Integration Office and department Directors and Managers
  • Oversees office operations and ensures office activities comply with policies and procedures.
  • Develops and maintains spreadsheets. Initiates, processes and maintains records
  • Coordinates and prepares materials for meetings and special events on-site and Off-site.
  • Uploads and maintains IT Phone Directory, Non-IT Phone Directory and On-Call Calendars
  • Prepares charts and graphs for reports and presentations.
  • Screens items that can be routinely handled and prepares appropriate responses
  • Maintains various databases and/or spreadsheets 
  • Sets up and organizes electronic filing system
  • Maintains department organizational charts up to date
  • Works closely with Admin Manager on all Legal related contracts
  • Assists in coordinating training for employees
  • Trains incoming Administrative Assistants for the IT department o Ensures Admin Manual isupdated
  • Assists in updating and distributing Business Continuity Plan on a yearly basis
  • Supports Administrative manager in setting up space for New Hires and internal desk moves
  • Answers, screens and routes incoming telephone calls
  • Coordinates domestic and foreign travel arrangements for SVP of IT Shared Services and his team
  • Create Check Requests for rendered services
  • Performs related responsibilities as required.
  • Works under minimal guidance


Interested? Apply directly now or give us a call at (Dade: 305-595-3800 / Broward: 954-437-0070) Questions about this role or others? Email 


*CAREERXCHANGE® is an equal opportunity employer. We will present the most qualified candidates to our clients based on the skills required to perform the job. For additional opportunities please visit

  • Must possess a minimum of 5 years of administrative experience.


  • Has excellent computer skills, proficiency with Word, Excel, Access, PowerPoint, Visio and Outlook.

  • Able to type a minimum of 45 words per minute. Must be able to handle multiple tasks simultaneously.

  • Possesses excellent written and verbal communication skills. Must be an independent worker and self-starter.

  • Able to set priorities and manage time.

  • Must be detail-oriented and possess excellent organizational skills. Must possess excellent clerical skills.

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