Accounting Clerk

Doral, FL

Posted: 05/03/2021 Employment Type: Direct Hire Industry: Accounting & Finance Job Number: 74962 Pay Rate: up to $55K

Job Description

About the Client: 

Our client is an international wholesaler and distributor of video games, consoles and accessories.


About the Role: 

The Accounting Clerk's primary responsibility will be to assist the Accounts Supervisor with day to day financial operations and provide holistic admin support to the office. 


Responsibilities include: 


  • Maintaining current and historical proof of export
  • Updating and maintaining a digital file system of customers and suppliers to comply with due diligence requirements
  • Requesting statements of accounts and reconciling to end of month balances
  • Sending invoices to customers on request
  • Sending Customer Statements on request
  • Retrieving and matching credit card receipts
  • Preliminary due diligence and compliance checks of customers and suppliers in line with Anti-Money Laundering Policy and company risk policy
  • Adding customers and suppliers to Axapta
  • Posting bank transaction journals, allocating payments and reconciling bank accounts
  • Posting expenses and stock invoices to the purchase ledger via both Optigrator Invoice (optical invoice recognition software) and manually
  • Preparation of reports including weekly debtors reports, providing live debtors information to sales team on request
  • Adhering to and working within all health and safety procedures and best practice


Core responsibilities:

  • Handling Correspondence – in, out
  • Preparing documents for Year End CPA Audit requests
  • Digitally filing credit note authorisations
  • Tidying and renaming folders and documents
  • Checking item settings on Axapta for errors
  • Running weekly stock reports
  • Updating Axapta (Microsoft Dynamics) with correct credit insurance information
  • Accessing online banking platform to provide updates of incoming payments
  • Check invoices against purchase orders, check and follow up any queries
  • Chasing outstanding payments from customers where necessary
  • Collating and posting staff expenses claims in line with approvals procedure


Support responsibilities:

  • Managing applications for insured credit limits for clients on Atradius online system and ensuring accurate movement/split of GBP credit lines across multi-currency customer accounts and multi-company 
  • Supporting the team and other departments in projects and other ad hoc tasks
  • Covering other members of the team as required
  • Taking correspondence, messages and enquiries for the team
  • FR and PR orders
  • Editing customer delivery addresses whilst maintaining compliance with risk policy, taxation rules and credit insurance requirements
  • Processing credit notes in line with approvals matrix

Job Requirements

Qualifications, experience and abilities:

  • 1+ years Bookkeeping Experience in a non-service based role (experience working with businesses that possess physical stocks, inventory, import/export logistics)
  • Office Administration experience (office type administration tasks)
  • Ability and experience of using Excel, Word, Outlook and MS teams (produce basic documents, Sorting, SUMIFS, VLOOKUP, formatting, managing inbox)
  • Further education (college, university) desirable but not essential
  • Experience of using an ERP system
  • Is a proactive, and detail oriented individual who takes strong initiative 
  • Bilingual (English/Spanish)

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