Collections Specialist / Accounts Receivable Specialist
Location: Medley, FL
Industry: Construction / HVAC / Building Materials (Similar Industry)
Job Overview
A well-established company in the construction-related industry is seeking a detail-oriented Collections Specialist / Accounts Receivable Specialist with experience working with contractors. This role is responsible for managing outstanding invoices, following up on overdue accounts, and supporting timely collections while maintaining strong professional relationships with clients.
The ideal candidate has hands-on experience with accounts receivable, contractor billing, and an understanding of lien-related documentation and payment processes.
Key Responsibilities
Accounts Receivable & Collections
Monitor and manage accounts receivable balances to ensure timely payment.
Follow up on outstanding invoices with general contractors, subcontractors, and customers via phone, email, and written communication.
Research and resolve payment discrepancies, billing issues, and disputes.
Post and apply customer payments accurately.
Maintain detailed records of collection activity, communications, and payment commitments.
Ensure compliance with lien-related documentation, preliminary notices, and lien waivers/releases as required.
Build and maintain professional relationships to support on-time payments.
Respond to customer inquiries regarding invoices, terms, and account balances.
Assist with payment arrangements in line with company policies.
Reporting & Reconciliation
Prepare and review aging reports.
Reconcile accounts receivable records for accuracy.
Assist with month-end close related to A/R.
Identify trends in late payments and support process improvements.
Qualifications & Requirements
Education & Experience
Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (preferred, not required).
3+ years of experience in accounts receivable and collections.
Experience working with contractors, subcontractors, or vendors strongly preferred.
Experience in HVAC, construction, or a related industry is a plus.
Skills
Strong communication and negotiation skills.
Proficiency with accounting software (Sage 300 or similar) and Microsoft Excel.
Ability to analyze aging reports and prioritize collections.
High attention to detail and strong problem-solving skills.
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